Minutes of the 15th AGM - 25th July 2012

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Posted: 25/07/2012
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ALDINGBOURNE COMMUNITY SPORTS CENTRE


Registered Charity No. 276055



Minutes of the 15th AGM


25th July 2012


 

Those Present:

 

Jon Leahy (JL), Jon Vinsome (JV), Mike Burton (MB), Alan Johnson (AJ), Bill Warwick (BW) Tom Tappenden (TT), Derek Freeman (DF) and Alex Gladman (AG

 

Meeting opened at 7:05pm.

 

1.        APOLOGIES Dennis Leonard  (DL), Adrian Taylor (AT),

Dave Ives (DI).

 

Non-Attendance    Chris Blows (CB)

 

2.        MINUTES OF THE MEETING OF THE 14th AGM,  27th July 2011.

 

Minutes agreed correct. Proposed JV, seconded AJ

 

3          THE CHAIRMANS REPORT FOR THE YEAR ENDING JULY 2012

 

            Copy attached

 

4          THE TREASURER’S REPORT FOR THE FINANCIAL YEAR ENDING 31ST JANUARY 2012

 

            Copy attached

 

5          NOMINATION OF THE 5 ELECTED TRUSTEES

 

            MB stated written applications for the post(s) of Trustee for the forthcoming year, 2012-2013, had been submitted by the following

 

Adrian TAYLOR (AT), Angela ZEALAND (AZ), Tony CHOWN (TC), Alan SMALLMAN (AS) and verbally by Ana BOYAIN (AB).

(Ana BOYAIN was not present at the meeting)

The attending prospective Trustee addressed the meeting explaining who they were and why they were standing for the post of Trustee.

 

6        ELECTION OF THE 5 ELECTED TRUSTEES

 

AT, AZ, TC and AS were duly elected to serve as Trustees of the Charity.

7        NOTIFICATION OF REPRESENTATIVE TRUSTEES

 

MB stated he had received written confirmation of the following Representative Trustees for the forthcoming year, 2012-2013:

 

Dennis Leonard (Barnham Trojans)

Alex Gladman (Aldingbourne & District Target Shooting Club)

Tom Tappenden (Aldingbourne & DistrictBowls Club)

Chris Wright ( Aldingbourne Tennis Club)

Dave Ives ( Bognor Regis Model Railway Club Co Ltd.)

Rod Driver (Bognor Regis Model Car Club)

Derek Freeman ( Aldingbourne Social Club)

MB reported that he had received nothing relating to a nomination from the Parish Council concerning their representative for the coming year. There had also been a verbal enquiry from Rachel of Slimming World

 

JL stated he was prepared to stand as a Co-Opted Trustee looking after the IT, and Access system

JV stated he was prepared to stand as a Co-Opted Trustee in the role of Treasurer.

 

Both JL and JV were accepted by the meeting as Co-Opted Trustees

 

8        REPRESENTATIVE TRUSTEE FOR THE VILLAGE HALL FUND

 

Prior to a Trustee being selected for this role JV thanked the VHF for the donations they had made to the Charity over the last year.

JV volunteered to be the ACSC’s Trustee on the Village Hall Fund which was accepted by the meeting.

 

9        PROVISION DATE OF THE NEXT AGM

 

A provisional date of Wednesday 24th July 2013 was agreed by the meeting.

 

 

 

 

 

10      AOB

 

          a) Proposal by the BRMRC Co Ltd.

 

On behalf of the Chairman of the BRMRC Co Ltd MB referred to a proposal document before the meeting concerning plans for the conversion of the barn by the BRMRC Co Ltd. The Club wished to convert the barn into a building in which they could construct model railway layouts. Their plans included refurbishing the building, both internally and externally. Externally the plan was to make the building resemble a railway building to complement the adjacent signal box.

The matter was put to the Trustees who raised no objections to the undertaking.

 

b)

 

Bill Collins asked that it be noted, both from him personally and from the members of the Snooker Club, that the Trustees were to be thanked for the work they had carried out over the year in improving the building

 

 

The meeting ended at 7:40pm

 

 

 

 

 

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