DRAFT MINUTES MAY CONTAIN OMISSIONS OR INCORRECTIONS Minutes of the meeting held on Mon 14th May 2018 Present: A Smallman (AS), A Taylor (AT), D Freeman (DF), D Ives (DI), J Sopp(JS), M Woodcock (MW), N Pidgley(NP), S Kennedy (SK) Apologies: R Driver (RD), D Leonard (DL), J Leahy (JL), S Waller (SW), B Warwick (BW)
MINUTES Minutes of the meeting held on 5th March 2018 were accepted and signed by the Chairman.
MATTERS ARISING Car Park Lining: To write to all user-groups, regards contributing to the Re-lining and Filling of Pot Holes around the car park. Action: JL Ongoing Carpets: AT to meet a company regards renewal of carpets. A quote of £5750 was best from three quotes given. Now looking for funding. Ongoing Drones on the field: Trustees took it upon themselves and voted for “no flying of drones” within the field as we have a similar ruling for model aircraft. The relocating of the signage is to be looked at by the Maintenance Committee which will include the above. BRMRC are willing to undertake the lettering. Also a solar light to be fitted to said sigh for illumination. Signage also to include a no flying of Aircraft and no golf allowed. Action: JL/AT to source letting and quotes. Ongoing Halls JL to contact Parish Council to discuss a joint working party with other halls in the area. Ongoing ACSC Licensing: Harry Hedges to meet with Trustees to explain licensing situation. Ongoing Radiators Maintenance Committee to look at. In-house plumber to sort Stop cock / sensors in football changing rooms. Ongoing
CORRESPONDENCE None received.
PUBLIC SESSION Highlighted that Path edges getting over run with grass. It needs cutting back. Working party to be sorted.
CHAIRMANS REPORT Maintainance: Various plumbing issues to be resolved. Leases: working on drafts and advice on GDPR Policies, regards cyber security /data protection Finance update: Bookings, issue between club music event and Hall hire 30th june 18 Roof: [Need to contact] T Drake roof inspection Contacts: [Need a] list of Numbers for cleaners, alarm plumber and other worthwhile numbers.
SECRETARYS REPORT Nothing to report.
TREASURERS REPORT Hopscotch payments ongoing. Hopscotch invoiced now waiting on payment. Final demands to be sent also try to set up a meeting with Trustees. Decided A.S. to speak directly with Hopscotch with a two week deadline for payments or notice may be served. Year end accounts submitted waiting on draft. Discrepancy with journals. Solar panels still unresolved JL still dealing with.
PARISH COUNCIL REPORT New Rep. Welcome to Michael Warden.
BOOKINGS Bookings stable. To look at advertising again as not in and local magazine. To ask user groups for information to update old advert.
DATE OF NEXT MEETING Monday 9th july 2018.
ANY OTHER BUSINESS Leases: Waiting on JL. Street lighting: Lighting on Gun Club side, bulb blown? SK to look at. AGM: The AGM to be held Wed 25th July at 7pm.
Meeting closed at 8.45pm
Signed by Chair: _______________________________