ALDINGBOURNE COMMUNITY SPORTS CENTRE
Registered Charity No. 276055
Minutes of the Trustees Meeting – 7th February 2010.
Meeting started at 18:40hrs
Present Jon Leahy (JL), Jon Vinsome (JV), /Helen Wright (HW), Linda Fromant (LF), Dennis Leonard (DL), Alex Gladman (AG), Bill Warwick (BW), Alan Johnson (AJ) and Mike Burton (MB)
1 Apologies John Penfold
JL enquired if the Barham Trojans had elected a representative. DL replied that this was an ongoing issue for the Trojans, for the time being he would fill the reps role.
2 Minutes of the 10th January 2010.
The minutes were proposed correct by HW and seconded by AJ
3 Matters arising from the minutes of the 10th Janauary 2010.
3 3 JV reported that Todd Miller were no longer in existence. He would
attempt to locate another firm to provide a rent valuation.
14 HW to obtain quote for moving stage bar divider –ongoing
ACTION POINT HW to update at next meeting
15 AOB JL to seek further quotes re door access
Quote received from Defensor of £14,000 this includes £5,000 for renewal of reader cards Second quote still awaited
ACTION POINT JL to update at next meeting
8 MB re article in Parish Magazine re dogs
MB stated the article was submitted late and therefore did not appear. However the signs seemed to have made some difference although they had all been smashed down in the last two days.
Various points were discussed including seeking a by-law to ban dogs completely. In view of the slight improvement it was agreed to hold off any action for a further month but that in the event of some action being required dogs being kept of a lead could be discussed as a first step
ACTION POINT MB to be included in next agenda
11 MB to introduce a booking file for the office- to be done for next meeting.
Item 66 E-mail to Matt starling WSCC re grant for street lighting
Item 67 Letter to Mr Jones of Olivers Meadow Re Oak Tree
Item 68 Letter to Mike Kennedy re change of responsibility for the Children’s play area.
Item 69 letter from JDAC re granting of £1500 towards the cost of the rear stage curtains.
Item 70 E-mail relating to EDF card reader replacement
Item 71 Grant application to the PC re boiler replacement.
5 Public Session
There were no public in attendance
6 Chairman’s Report
No report given
7 Treasurer’s Report
JV stated the Charity had made an overall loss of £720 on the month however over the course of the year money available to the Charity had risen from £3,000 to £12,000.
DL confirmed the grant from the Village Hall Fund was awaiting a change of signatories to the account. The grant would now appear in next years accounts.
JV proposed a cash float for HW to use of £100. Seconded by MB. Agreed
8 Secretary’s Report
Met with Dave Chant electrician and showed him around the building. Dave is willing to provide quotes for all the work that needs doing. He has agreed to replace the light fittings in the ASC on an hourly basis
Attended the PC meeting the result of which was that the grant for £650 for carpeting the snooker room was turned down on the grounds that the money could be better spent elsewhere.
Made an application for assistance with replacing the boilers. PC agreed to match our funds up to £3500.
Made arrangement with Harry Hedges to show a heating company, Saunders, into the building for a boiler replacement quote.
Shown a further company around, Austins.
Completed and submitted application to WSCC for a grant to extend the current street lighting.
ACTION POINT MB to obtain a quote from British Gas
9 Parish Council Report
No report available
10 Aldingbourne Alive
LF outlined the money given/pledged
£500 Parish Council
£1750 Lottery Funding
She stated she now believed all cost were now covered when taking into account the advertising revenue.
11 Report of Meeting with Barnham Signal Box Trust
JL requested this matter be listed for the next meeting
ACTION POINT MB to add to the Agenda for next meeting
12 Siting of Benches
This was discussed with the majority of persons favouring positioning the benches towards the west end of the main pitch. Everyone asked to view the area for any other suggestion .
ACTION MB item for next Agenda
HL stated there were no bookings for this month
However she had received a request to hold the quiz in aid of Terry Cawte, the MND. The last quiz was a great success. HL asked if the Trustees wished to offer the hall free of charge as a charitable function.
It was felt that as the quiz was such a success a small donation should be asked for. It was suggested that this could be in the form of advertising the hall in any MND publication.
HW to contact Sue Kruger
14 Barnham Signal Box trust
MB stated that the path had been dug up in one small area to temporarily lay a drainage pipe to stop flooding. The surface had been made good. The volunteers intended to make a second cut in the path to lay in an electricity supply. Depending on the weather this would occur next weekend
JV asked if a meter would be installed. MB stated this would be done.
The Trust had organized a film show and talk by a local railway historian on the 22nd February. MB asked if the Trustees would give the use of the hall free of charge.
The use of the hall free was approved.
HW requested a letter be sent to the ASC regarding the use of the stage bar.
15 Next Meeting
7th March 2010
a) AG stated there had been complaints from the members of the Rifle Club about the access from the car park going behind the signal box, this was felt to be a risk especially as they were carrying guns and ammunition. He acknowledge that the light installed on the barn was now working again
MB restated that the path had been part of WSCC’s community contribution which was to be undertaken by the contractor May Gurney. However May Gurney were no longer the preferred contactor for WSCC and there contribution was now in doubt. In any case the path would not have been built until at least April especially so now because of the weather.
JL stated that the ACSC may be able to help but quotes would need to be obtained first
MB undertook to obtain quotes to lay in the new path
ACTION POINT MB to obtain quotes for laying a new path
b) HW stated a second snooker club, from Bognor, had applied to play on the alternative Friday to the Huntston Club. She reminded the Trustees of the terms upon which the Hunston Club had been taken on and explained that subsequent enquiries of other venues showed our prices were very low.
JL stated that our prices reflected the table we offered
It was agreed to allow the Bognor club to use the snooker room at the same prices as Huntston but that costs would be reviewed next year.
c) AJ asked about grass cutting and should we be looking at other contractors
MB stated that Mike Kennedy did many things for the ACSC which he did not charge for. He was local and virtually on-call 24/7 if needed.
d) JV asked about the curtains for the hall
MB stated he would attempt to obtain a price from the company who did the rear curtains
However he had been advised by all the companies who previously quoted that it would be cheaper to by ready made curtains for the windows and not try to match them with the main stage curtain. However a quote for industrial tracking was advisable
ACTION POINT MB to obtain quotes for curtains
The meeting ended at 7:50pm