ALDINGBOURNE COMMUNITY SPORTS CENTRE
Registered Charity No. 276055
Minutes of the Trustees Meeting – 11th March 2012
Jon Leahy (JL), Jon Vinsome (JV), Mike Burton (MB), Dennis Leonard (DL) and Tom Tappenden (TT),
Those absent : Alan Johnson (AJ), Bill Warwick (BW), Philip Pilcher (PP), Alex Gladman (AG), Pete Austin (PA) and Chris Blows (CB)
Meeting opened at 7:04pm.
1. Apologies None.
2. MINUTES OF THE MEETING OF THE 29th January 2012 .
Minutes agreed correct. Proposed MB, seconded DL
3 MATTERS ARISING FROM THE MINUTES OF THE 29th January 2012 .
8. Chairman’s Report
Discussion regarding hall hire fees set for next Agenda
ACTION POINT JL to inform relevant persons of meeting to discuss hire fees
ACTION POINT MB to place on next Agenda
MB proposed the following changes to the hall hire rates for weekend hire
Minimum charge £25.00
Weddings – All day hire £180
Evening Hire (Midday-Midnight) £150
New charges to be effective as of 12th March 2012
Above proposed by MB, seconded JV. Unanimous vote in favour.
ACTION POINT JV to amend hire rates on the web site.
ACTION POINT CB to make a presentation to the Parish Council on behalf of the Rifle Club regarding their proposed extension and connection to the common sewer.
JL stated that CB had mentioned this issue to the PC who had raised no concerns
ACTION POINT JL to contact AJ regarding the post of Fire Officer
JL stated he had not seen AJ but was now of the opinion that this matter should be dealt with by the committee following the AGM
ACTION POINT MB to advise new Secretary of the need to deal with this matter.
13 DOG FOULING/CONTROL
ACTION POINT CB to raise this point at the next PC meeting on behalf of the ACSC -Ongoing MB stated that the PC were looking to ARUN to create a Dog Control Area of Olivers Meadow
15 TRUSTEES ROLES AND NOTICES OF RESIGNATION
ACTION POINT MB to contact Parish Newsletter
MB stated the matter had been raised in the Parish Magazine
ACTION POINT JL to create and distribute notice throughout the parish
JL stated the leaflet was ready to go to the printers and then to be distributed
16 SOCIAL CLUB REVIEW MEETING
ACTION POINT JL/MB to liaise with JV and by use of e-mails etc propose some form of assistance for the ASC.
ACTION POINT CB to raise the matter at the next PC meeting
JL informed the meeting that this matter had been raised by CB at the PC meeting who
were dealing with the ASC direct with regards to support.
17 SIGNAL BOX REVIEW MEETING
ACTION POINT JL to draft agreement for Peppercorn Rent
ACTION POINT MB to contact the PC for their approval of the matters agreed.
JL reported matter in-hand. MB stated he had contacted the Clerk who apart from being advised thought it was a matter to be dealt with by the two parties (Corres Item 173)
ACTION POINT MB to contact Bowls and Tennis to confirm the best day for this event.
It was agreed that the Open Day, for all of the centre should be the 22nd April 2012
ACTION POINT MB to notify all User Groups
2 ACTION POINT DL to raise the question as to whether the BT wished to dedicate a further bench
DL stated the Barnham Trojans were looking to purchase a bench to be placed alongside the main pitch.
ACTION POINT MB to supply DL with details regarding bench purchase
3 LF raised the query about the Tennis Club extending into the children’s play area in order to provide space for a new and larger club house.
ACTION POINT CB to raise this question with the PC at the next meeting
JL stated this matter was raised with the PC who decided they did not want to relinquish any land for this purpose.
Item 162-165 Four letters from younger parishioners requesting that the Trustees and PC consider installing a BMX and Skate Park.
Item 166 Reply to Items 162-165
MB stated the letters had been forwarded to the PC. Councillor Blows was looking at the possibility of a Park being erected near to the new allotments at the end of Ivy Lane. The PC did not consider the Olivers Meadow site suitable. Requests had also been made for a new ‘kick wall’. It was agreed this should be built to stop the new extension wall being used.
ACTION POINT MB to draw up plans and obtain quotes
Item 167/168 Quotes from Well Plumbed for restoring the showers and toilet facilities
In the barn.
DL stated the BTs would make use of the showers possibly for the match referees
MB stated the Railway Club had also made enquiries regarding the use of
The toilet facilities with a new entrance being cut into the rear wall of the barn
MB also stated he was obtaining quotes to insert a postern door in the
Sliding door of the barn
JV stated there was currently funds available for these projects.
Item 169 Letter from ASC regarding alcohol consumption at Harry’s CDs
Item 170 Letter to Harry’s CDs regarding Item 169
Item 171 Letter from Big Lottery Fund requesting End of Grant Report
Item 172 A quote for the pruning, by 50% of the Silver Maple in front of the barn
5 PUBLIC SESSION
No public in attendance
6 CHAIRMAN’S REPORT
7 TREASURER’S REPORT
JV informed the meeting that the accounts were now with the Auditors.
There had been no significant outgoings over the last few months there was therefore some money available for minor works such as those previously mentioned regarding the barn.
MB informed the meeting that there were three matters involving plumbing, the leaking radiator in the hall, a dripping tap behind the bar and the toilet in the disabled toilet. The latter would involve removing some of the wall paneling and some electrical work-the installation of a Fire Exit sign in the extension
JV confirmed he believed there were sufficient monies to undertake all these tasks.
8 SECRETARY’S REPORT
Dealt with in previous Items
9 PARISH COUNCIL’S REPORT
Parish Council rep not in attendance
10 HALL HIRE FEES
Dealt with at 3 above
11 THE BARN
Dealt with at Treasurer’s Report
12 TREE PRUNING/FELLING
MB stated that the tree in front of the barn had now reached a dangerous height with regards to the adjacent houses. He had received one quote for £400.
The meeting agreed that the tree should be pruned but that a further, comparative, quote should be obtained.
ACTION POINT MB to obtain further quote
Sat 17th March 10-1pm Children’s Party (Ref 12/038) MB to cover
Sat 17th March 5-Midnt 30th (Ref 12/037) JL to cover
Sun 18th March Bethany’s Fete Charity Function (Ref 12/035) MB to cover
Sun 25th March Barnham Trojans DL to cover
Sat 31st March Parish Council (Ref 12/044) PC to cover
1st April ASC AGM ASC to cover
7th April Wedding To Be Confirmed MB to cover
Sat 21st April 11:30-14:30 Children’s Party MB to cover
Sat 21st April 6pm-Midnt 70th JL to cover
Sat 5th May Wendy Hedges Quiz Night MB to cover
JL stated he was concerned that cover was being left to just MB and himself.
DL and TT offered their apologies that they were unable to assist due to other commitments etc.
14 DATE OF NEXT MEETING
10TH JUNE 2012
Meeting ended at 19:40 hours